How do you feel about your admin? Are you super-organised? Do you know where everything is? Or are you more of a shove-it-in-a-drawer-and-forget-about-it-until-tax-return-time kinda person?
Admin really does not need to take over your life as long as you can dedicate a little time every day, week or month to stop it becoming the elephant in the room. Don’t leave it to build up for six months then have a meltdown.
Here are a few tips which – I hope – will help to keep you organised:
Write everything down. It might sound old fashioned but keep a note book with you. It can be so beneficial to be able to refer back to notes from meetings, calls, or those amazing blog ideas you’ve had … and long since forgotten about. The main benefit is of course that you have everything in one place.
Having a dedicated work space is essential in my opinion. Whether it’s a designated office or a desk under the stairs, just by keeping everything in one place will make you feel more organised and narrows down the number of places you can lose things!
Keep lists. Don’t try and keep everything in your head. Write it down and when it’s done you can tick it off. It doesn’t even have to be on paper – there are so many great apps nowadays (such as Evernote or One Note). I also have a white board in my office and I use my online calendar to remind me to do stuff or to block out time for me to work in my business.
Monitor your outgoings. Remember that every penny you spend is a penny away from your profits – so keep receipts in good order, update a spreadsheet with all your outgoings (I have started to use the free accounting software, Wave, but there are others) – you’d be surprised how quickly the little amounts build up. If you’re on the go all the time, keep a plastic wallet or even just an envelope and put the receipts directly into there. It really shouldn’t take up too much time to update your receipts once you get into the habit of doing it.
Do you know for sure that you have been paid for every piece of work you have done? Keep a list of your invoices and make a note when they’ve been paid. And be sure to chase up the ones who haven’t!
Be accountable. We have to wear so many hats running our own businesses. But we’re only human at the end of the day – if you need a kick up the backside every now and then, get yourself an accountability partner to remind you to do what you said you would.
Prioritise your workload and don’t put off the crappy jobs you hate, as you’ll only grow to dread them even more. Tackle those jobs first, get them out of the way and make space for the jobs you do like to do – the revenue-generating jobs. The jobs you dreaded probably won’t be as bad as you think, and you’ll be happy to get them out of the way.
Social media. Love it or hate it, nowadays it’s essential for running a small business but it is one of those tasks which can seem to take a lot of time. Take a little bit of time to plan your social media, schedule your posts, locate great images or even record videos and schedule them. There are some great free social media scheduling tools such as Hootsuite which allow you to schedule your content across all of your platforms. Scheduling a chunk of social media, whether it’s a week or month in advance will allow you to relax about your online presence without having to do it in dribs and drabs.
Ask for help. If you don’t know how to do something I bet you know someone who does. Less time spent procrastinating or worrying about something will free up your time to make money for your business.
Or ... you could just ask me to help you!
Have a great day! Rx